Warehousing Without The Heartache

Warehousing Without The Heartache

Datapel WMS Warehouse Management Software takes the hassle out of running warehouses for businesses using MYOB accounting software.

When Datapel founder and Director Adam Wesley relocated to Perth after working for MYOB for five years he couldn’t wait to extend the many capabilities of MYOB accounting software. Although the software was the number one accounting product in Australia – used by over 75% of all of Australia’s million plus small to medium businesses – a common frustration at the time was that users often had to maintain separate contact lists in Microsoft Outlook and MYOB.

After eighteen months Adam and his team released their first product, called Cardfile Connect. This essentially synchronised the MYOB contact list with Microsoft Outlook and this has since become a standard MYOB component.

While this may not seem like that much of an achievement to the casual observer, it was a sorely needed solution back then, since hundreds of thousands of businesses using both packages had to grapple with the potential mistakes and inconsistencies of separate lists.

The next step was to come up with an equally effective software solution that would extend MYOB’s warehouse management capabilities and after working on a pilot program with several Western Australian businesses they came up with Datapel WMS Warehouse Management Software.

This development came about after it emerged that many small to medium businesses were using one software package to manage their warehouses and another for their accounting. None of the former packages were compliant with MYOB which meant that many companies had to choose between either paying for an expensive upgrade or using their accounting software for their warehousing.

“The problem is that stock control is not accounting,” explains Adam. “Accountants rarely appreciate the day to day operational issues faced by people in the warehouse while warehouse managers are usually more concerned with stock and order control and often simply don’t have the time with accounting issues,” he says.

Datapel WMS reconciles the gap between accounting and warehouse managing because it is specifically designed for small to medium businesses using MYOB.

“In small to medium business the accountant and the warehouse manager are often one and the same person, or they are a very small team. MYOB works very well for an administrator but doesn’t necessarily provide clear information for stock control.” Indeed, according to Adam a common frustration amongst businesses using MYOB to manage their warehouses is the inability to properly keep track of stock across locations and between branch transfers. WMS is an ideal solution because it is not only designed to fully integrate with MYOB but also allows the user to find products in more than one warehouse.

Another nifty feature of WMS is the way it makes picking and ordering far more efficient than was previously possible with MYOB compatible software. Using an application called ‘Direct Picking’ stock can be pre-programmed into the system according to physical location. The system then provides the picker with the most intelligent and logical way for an order, which means multiple orders can be collected at the same time.

The software even tracks batches and serial numbers, a vital application when accuracy is a prerequisite (eg for warranties or recalls) and a godsend for Western Australian based Wrights Hardware.

“From day one we were rewarded with significant benefits from using the software,” says Damione Wright, Managing Director at Wrights Hardware. “That hasn’t stopped and as recently as December we implemented a plug-in that completely integrates with the Bunnings EDI system. This means that we can now literally do in one minute what previously took us a good part of a whole day,” he says.

Other benefits include a trade desk POS capability using WMS bar code scanners that allow the software to be used in retail outlets with trade desks; special pricing capabilities that allow for variable pricing (a feature not previously available beyond a certain level of complexity when using MYOB alone); full compliance with the GS1 standard; and – something that Adam and the team made absolutely sure would be part of the package – a highly user friendly interface.